I. Introduction

This Privacy Notice explains how ROR Studioz, Inc., and each of its subsidiaries (details of which are available by clicking here), (together “ROR Studioz” or “we”) collects, uses, protects and shares personal information. As used in this Privacy Notice, “you” refers to an individual who is a user of ROR Studioz products or services including a Host or Guest, actual or prospective supplier, contractor or employee and/or member of the public who engages with us. Where you use our services, or your personal data is processed in connection with such services, and we control the purpose for which such personal data is processed, ROR Studioz will be the data controller of such information. From time to time, there may be more than one data controller of your information within our group where you have engaged different parts of our broader organisation to provide different or jointly delivered services.

This Privacy Notice applies:

• to your use of any of our services where we are performing a data controller function;

• where you apply to us for a job or work placement;

• to your supply of services to us where this involves any personal data; and/or

• to any personal information collected from third parties where we are the controller of such information.

This Privacy Notice additionally applies to our website and online services and any other website, mobile app or other online service created or hosted by us from time to time on which this Privacy Notice appears (together, our “online services”) through which we may collect certain details if, for example, you want to subscribe to any publications or newsletters that we may periodically issue. Please note that our online services make use of cookies and similar technologies, as described in more detail in our Cookies Policy. This Privacy Notice does not apply to, and ROR Studioz is not responsible for, any third-party websites which may be accessible through links from this website (please see Online services – Links to third party sites, services and content below for more information). Please note, our Services are not intended for children under the age of majority in your jurisdiction of residence. If you are under the age of majority in your jurisdiction of residence, do not use or provide any personal information on or through the Services or about yourself to us. If you believe that we might have personal information from or about a child under the age of majority, please contact us.

II. Collection of User Information

“Personal data, Personal Information and, if the context requires, information” is any information that can be used to identify you or that we can link to you. We collect and process your personal information in order to provide you with an optimal experience possible when you interact with us. The following table describes the type of information we collect, the source of that information, our purposes for using the information, and the third parties with whom we may share the information.

III. Legal Basis For Usage of Personal Data

Where we intend to use your personal data, we rely on the following legal grounds:

Performance of a contract: We may need to collect and use your personal data to enter into a contract with you or to perform a contract that you have with us. For example, this could be any form of commercial contract to which we are both a party, or if you are going to work for us, an employment contract or if you are a Host and you make Spaces available on the Platform or where you are a Guest and you make a booking on the Platform, and where we respond to your requests and provide you with services in accordance with our ROR Studioz Services Agreement (“PSA”) or other applicable terms of business agreed with you or with your employing organisation.

Legitimate interests: Where we consider use of your information as being (a) non-detrimental to you, (b) within your reasonable expectations, and (c) necessary for our own, or a third party’s legitimate purpose, we may use your personal data, which may include:

• for our own direct marketing or continued communication, subject to your express consent if required in your country of residence;

• the prevention of fraud; our own internal administrative purposes; personalisation of the service(s) we provide to you;

• ensuring network and information security, including preventing unauthorised access to electronic communications networks and stopping damage to computer and electronic communication systems; and/or

• reporting possible criminal acts or threats to public security to a competent authority.

Compliance with a legal obligation: We may be required to process your information due to legal requirements, including employment laws, tax laws and other regulatory provisions applicable to ROR Studioz.

Consent: You may be asked to provide your consent in connection with certain services that we offer, for example in respect of any processing of your personal data for our marketing purposes where you or your employing organisation is not a client of ROR Studioz, or in respect of certain special categories of personal data such as your health or racial background for which we are legally obliged to gain your consent due to the sensitive nature of such information and the circumstances in which it is gathered or transferred. Where we are reliant upon your consent, you may withdraw this at any time by contacting us, however please note that we will no longer be able to provide you with the products or services that rely on having your consent.

IV. Our Operational and Commercial Purposes

Depending upon the circumstances in which we gather your personal data, we may use your information to provide you with services and information, or for any of the following purposes:

• to provide you with ROR Studioz services that you or your employing organization request;

• accepting, coordinating, managing, and processing Listings and Bookings;

• facilitating purchase transactions for goods and services;

• providing top-level customer support, accommodations, and personalized services and amenities;

• to respond to your enquiries and maintain and develop our relationship with you;

• engaging in quality control in order to improve our offerings to you;

• facilitating communications between parties;

• to engage in content based or interest-based advertising,

• to provide you on an ongoing basis with information and services, including relevant marketing communications related to ROR Studioz, and other information or materials, that you request from us or which we feel may interest you where you have indicated that you would like to receive these from us;

• to evaluate, recruit, and hire personnel;

• ensuring the safety and security of our users, our staff, and all other persons visiting our platform or the properties listed on it, including verifying your identity;

• to prevent, detect, and investigate fraud, cyber incidents, or other illegal activity; communicating with you and others in relation to your use of our services, including providing legal updates;

• administering our record-keeping for legal, tax, and operational purposes;

• exploring new and unique ways to provide products and services; and

• doing our best to fulfill your requests.

Our commercial purposes are to advance our commercial interests, including for advertising and marketing. To learn more about how your personal information is processed for marketing and advertising, please see Your Marketing and Ad Choices below.

We may not be able to do some or all of these things without your personal data.

If at any time we intend to change the purpose for which we hold your personal data, for example to offer you with a complimentary service that we may provide in the future, we will give you prior information of that new purpose, so you are aware of this.

V. Disclosures of Your Personal Information

In order to provide you our service and to fulfill our business and commercial purposes, we may disclose your personal information to the different entities and subsidiaries within ROR Studioz group for our internal administrative purposes such as billing, promoting our events and services, and providing you or your organization with services, provided in all instances that such processing is consistent with legal basis for usage of personal data above and applicable law. Information disclosed to facilitate bookings and other interactions between customers, and to enable your use of the ROR Studioz platform may include demographic information; financial information; government identifiers; protected classification characteristics; transaction history; internet, application, and network activity; location data; sensory (audio data); professional or employment-related information; and inferences about you.

1. Publicly Posted Information. Some user information is posted publicly on the platform and is visible by others. This may include profile information, information related to a Space or Listing, reviews, ratings and other feedback, reviews of Guests completing Bookings, reviews of attendees that have attended an event organized by Guests, and other information that a user submits to be posted. Precise location information is not publicly posted.

2. Sharing Between Users. Our Services are designed to connect users and to facilitate interaction between them. We also will disclose your personal information to any agents or third parties to whom you authorize us to disclose it, including the operators, managers, agents, or other parties associated with an Event or when you agree to a Booking. This sharing is necessary to ensure the performance of the contract between you and ROR Studioz, and/or you and a third party.

3. Our Service Providers : We may share your information to our trusted third-party service providers, including but not limited to our cloud service providers, web development, analytics, and security providers, communications providers, and internal and external advisors or auditors, payment processors, insurance providers and third-party administrators, dispute resolution providers, advertising providers, governmental entities, social networks, background verification providers and other users. When appropriate or required by applicable law, we will put in place appropriate contracts containing standard data protection clauses to protect that information and the rights of individuals.

4. Other Disclosures. In addition to the foregoing, we may disclose personal information in the following circumstances:

   1. If you have consented to us sharing your personal information in this way;

   2. We deem is reasonably necessary to provide you with the services that you have required at any particular time;

   3. Such sharing is to law enforcement bodies or other governmental authority;

   4. Such sharing is in order to comply with a civil, criminal, or regulatory inquiry, investigation, subpoena, or summons by federal, state, governmental or local authorities;

   5. To exercise and defend legal or payment related claims;

   6. When such disclosure is pursuant necessary to protect the rights and freedoms of other individuals, property or safety of ROR Studioz, ROR Studioz employees, our clients or others;

   7. As part of a prospective or completed merger, acquisition, bankruptcy, or other transaction in which the third party assumes control of all or part of ROR Studioz; and

   8. In any other manner permitted by law, including engaging in protected speech.

5. Third Party Links : Links to web sites that are not operated by or for us (“Third Party Sites”) and are provided solely as a convenience to you. If you use these links, you will leave our website. This Privacy Notice does not apply to Third Party Sites. We have not reviewed the Third-Party Sites, do not control and are not responsible for any of their content or their privacy policies, if any. We do not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the Third-Party Sites listed on or linked to from our website, you should understand that you do so at your own risk.

6. Building Management and Owners: We may disclose personal information of Hosts and Guests such as booking information, and information related to compliance with applicable laws and property management agreements with landlords, management companies, and/or property owners to facilitate the Host Services. For example, Guest Booking and personal information, including Guest contact information, may be shared with the owner/management, staff, reception, or caretaker of the building, complex, or community where a Host lives and/or the listing is located, to facilitate Host Services, compliance with applicable laws, security, billing, and other services.

Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfill the service they provide you on ROR Studioz behalf. When such third parties no longer need your personal data to fulfill this service, they will dispose of such details in line with ROR Studioz procedures unless they are themselves under a legal obligation to retain information (provided that this will be in accordance with applicable data privacy laws). If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

We may share information that does not reasonably identify you or your organization as permitted by applicable law.

VI. Retention

We retain the information we collect for no longer than is reasonably necessary to fulfill the purposes that such data was originally collected in accordance with our internal data retention policies or to comply with our legal and regulatory obligations.

A maintained copy of our retention policy is available upon request. Should you wish to review our retention policy then please contact us.

VII. Security

We are committed to protecting the security of any personal information you provide. We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to personal information on a need-to-know basis to employees and authorized service providers who require access to fulfill their job requirements.

All financial information you provide, such as credit card data, will generally be transferred over a Secured Socket Layer (SSL) connection (provided that it is supported or enabled on your browser). In spite of these protections, any information submitted over the Internet could be intercepted or otherwise corrupted during transmission, and we cannot guarantee the complete security of any data submitted over the Internet. Sensitive personal information is stored on servers or locations protected by procedures and technology designed to block reasonably foreseeable intrusions by unauthorized third parties. The servers are under our control at all times but may be hosted, managed or otherwise maintained by third party service providers with whom we contract. These third-party service providers have no right to use or access this data other than in performing their services for us.

All employees, officers or contractors of ROR Studioz and third-party providers with access to confidential information are subject to access controls and confidentiality obligations, and we require our third-party data storage providers to comply with appropriate information security industry standards.

Whilst we continually strive to ensure that our systems and controls are updated to reflect technological changes, the transmission of information via the internet is not completely secure, and as such we cannot guarantee the security of your data transmitted to our online services which is at your own risk.

If you communicate with us using non-secure web platforms, you assume the risks that such communications between us are intercepted, not received, delayed, corrupted or are received by persons other than the intended recipient.

Once we have received your information, we will take reasonable steps to use procedures and security features to try to prevent unauthorised access, modification or disclosure.

You may access and change certain information that you submitted during registration (if you have registered at the Site) at any time by providing your username and password. Please keep your password in a safe place and do not provide this information to anyone. We strongly encourage you to check the accuracy of your data regularly as we will use your e-mail, phone number, and home address to communicate with you regarding products or services that you have requested. We will not be liable for any problems or difficulties that arise as a result of your failure to keep your information up to date.

VIII. International Data Transfers

ROR Studioz , Inc. is located in the United States and has operational subsidiaries that are located in different jurisdictions in the world, details of which can be accessed here. Information we collect from you will be processed in the United States and other jurisdictions, and the data protection laws in the United States and those other jurisdictions may differ from the data protection laws where you reside.

Where we transfer your personal information outside of the jurisdiction where you reside, we will take all steps required by law to ensure that your privacy rights continue to be protected (for example, for data transfers outside of the UK / EEA or Australia we will enter into the appropriate data transfer agreement containing the Standard Contractual Clauses (as amended from time to time).

IX. Your Marketing and Ad Choices

Like most businesses, ROR Studioz advertises and markets its Services in various ways. We may use cookies and related technologies to recognize you and receive information about your activity on our websites. For all of the details about how we use cookies and your options please refer to our Cookie Policy by clicking here.

X. Information for UK / EEA Users about Your Rights

Under the EU and UK GDPR, we have a duty of care to ensure that your personal data is accurate and up to date. Therefore, please contact us to update or correct your information if this changes or if you believe that any information that we have collected about you is inaccurate.

The data protection officer can be reached at the following address: info@RORStudioz.com

Where you have consented to our processing of certain personal data, you can at any time withdraw such consent and/or tell us not to contact you with updates and information regarding our products and services (or part of them) either at the point such information is collected (by leaving the relevant box unticked) or, where you do not wish us to continue to use your information in this way, by following the unsubscribe instructions on any communications sent to you. Please note that where you withdraw your consent, we will no longer be able to provide you with the products or services that rely on having your consent. You can also exercise this right at any time by contacting us using the contact details at the end of this Privacy Notice. You can request:

• access to the personal data we hold about you

• corrections or updates to your details;

• the erasure of your personal data;

• the portability of personal data that you have provided to us in a structured, commonly used and machine-readable format.

You also have the right to object to, or request the restriction of, our use of your personal data.

If you would like to exercise any of the rights set out in this section, please contact us. We may refuse to provide access where we have legitimate reasons for doing so under applicable data privacy laws, and in exceptional circumstances may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision.

In the UK, you may submit a complaint to the Information Commissioner’s Office, details of which can be found at https://ico.org.uk/global/contact-us.

In the EAA, you may submit a complaint to the supervisory authority.

If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.

XI. Information for Australian Users

The meaning of personal data in this policy for individuals located in Australia is “Information or an opinion about an identified individual, or an individual who is reasonably identifiable: whether the information or opinion is true or not; and whether the information or opinion is recorded in a material form or not.” 

In accordance with the Australian Privacy Act, the following is a list of information we may only collect from a user who has provided express consent: information or an opinion about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual orientation or practices, criminal record that is also personal data; or health information about an individual, genetic information about an individual that is not otherwise health information, biometric information that is to be used for the purpose of automated biometric verification or biometric identification or biometric templates.

We do not collect personal data unless it is necessary to carry out our activities or functions or required by law. If you do not provide us with personal data we request or would otherwise collect, we may not be able to provide our services or otherwise communicate with or engage you.

We may use or disclose personal data in circumstances expressly permitted by the Australia Privacy Act, including where:

• It is not reasonable or practical to obtain consent and we reasonably believe use or disclosure is necessary to lessen or prevent a serious threat to life, health, or safety of any individual or public health and safety;

• We have reason to suspect that unlawful activity or misconduct of a serious nature that relates to our activities or functions is being or has been engaged in and we believe the collection, use or disclosure is necessary to take appropriate action in relation to the matter, or

• We reasonably believe that the collection, use or disclosure is reasonably necessary to assist with the location of a person reported missing.

We maintain your personal data physically and electronically in the USA. Some electronic services we use may process data in other countries, but those services are not entitled to access or use the personal data held by us except as required for delivery of the contracted service. The information that is published on our website is accessible globally.

We will respond to you regarding whether we hold any personal data relating to you and will allow access and correction barring certain limitations set out in the Australian Privacy Act including:

• If we reasonably believe that giving access would pose a serious threat to the life, health or safety of any individual, or to public health or public safety;

• Giving access would have an unreasonable impact on the privacy of other individuals;

• The request for access is frivolous or vexatious;

• The information relates to existing or anticipated legal proceedings between the organisation and the individual, and would not be accessible by the process of discovery in those proceedings;

• Giving access would reveal the intentions of the organisation in relation to negotiations with the individual in such a way as to prejudice those negotiations;

• Giving access would be unlawful;

• Denying access is required or authorised by or under an Australian law or a court/tribunal order;

• The organisation has reason to suspect that unlawful activity, or misconduct of a serious nature, that relates to the organisation’s functions or activities has been, is being or may be engaged in and giving access would be likely to prejudice the taking of appropriate action in relation to the matter;

• Giving access would be likely to prejudice one or more enforcement related activities conducted by, or on behalf of, an enforcement body; or

• Giving access would reveal evaluative information generated within the organisation in connection with a commercially sensitive decision-making process

The ROR Studioz Privacy Officer will respond to complaints and inquiries related to your personal data within 30 days and will respond to any request you might make at that time or as soon as reasonably practicable after that date. If you are not satisfied by any response you receive from us, you are entitled to contact the Office of the Australian Information Commissioner.

XII. Information for Canadian Users

Subject to limited exceptions under applicable law, you have the right to access, update and correct inaccuracies in your personal information in our custody and control. You may request access, updating and corrections of inaccuracies in your personal information in our custody or control by emailing or writing to us at the contact information set out below. We may request certain personal information for the purpose of verifying the identity of the individual seeking access to his or her personal information records.

XIII. California Privacy Rights

If you reside in California, you have specific rights regarding your personal information. Please see our California Consumer Privacy Notice.

XIV. Information for Spanish Users

In accordance with the provisions of Constitutional Law 3/2018, of the 5th of December, ROR Studioz, Inc. wishes to inform you about the following related to the Protection of Personal Data and Guarantee of Digital Rights:

The information we require from you in order to provide our services will be processed and stored by the Data Protection Agency in a confidential and secure manner.  Moreover, said information is used exclusively by ROR Studioz, Inc for purposes related to providing services and maintaining commercial relationships with Users, and will not be sold to third parties for advertising or other purposes without your consent. The only exception will be if we are required to share this information by a public authority, or if information provided by you is considered to be public information. 

Interested parties may exercise the following rights: 

• right of access to your personal data to know which data are being processed and the processing operations that are being performed with that data;

• right to rectification of any inaccurate data;

• right to erase personal data, where possible;

• right to request the restriction of the processing of your personal data where the accuracy, legality or need to process the data is doubtful, in which case we may store your data for the exercise or defense of claims;

• right to data portability, when the legal basis that enables us to process them, is the contractual relationship or your consent;

• right to object to the processing of your personal data, when the legal basis that enables us to process them, is legitimate interest. For such purposes, we will cease to process your data unless we have a compelling legitimate interest or it is for the establishment, exercise or defense of legal claims;

• right to withdraw your consent at any time.

You can exercise your rights at any moment by contacting us, as the entity responsible for the data, to this effect, at the addresses listed here.

Or by email at info@RORStudioz.com, including a signed written document and providing a photocopy of your ID (DNI)or passport.

ROR Studioz, Inc will keep the personal information which it possesses and will adopt the necessary measures in order to avoid its alteration, loss, processing or unauthorized access. ROR Studioz, Inc will fulfill this obligation in accordance with that which is established in applicable regulations (General Data Protection Regulation 2016/679 UE-GDPR, and additional regulations).

XV. Children’s Policy

We are committed to complying with the Children’s Online Privacy Protection Act (COPPA). Our website and services are not directed to children under the age of 18. We do not knowingly collect personal information from children under the age of 18. If we receive personal information that we discover was provided by a child under the age of 18, we will promptly destroy such information. Parents are encouraged to supervise their children’s online activities and consider the use of other means to provide a child-friendly online environment. Additional information is available on the Direct Marketing Association’s home page at http://www.the-dma.org. If you would like to learn more about COPPA, visit the Federal Trade Commission home page at http://www.ftc.gov.

XVI. Agreement and Changes

By submitting your personal information through our website, you agree to the collection and use of your personal information on the basis described above. If you do not agree, please do not provide any personal information via our website.

As technologies and information governance practices develop, and data privacy laws (and surrounding guidance) evolve, we may need to revise this Privacy Notice. You should therefore review this page regularly to ensure that you are aware of any changes to its terms.

If we decide to update our Privacy Notice, we will indicate this next to the Privacy Notice link on the front page of our Site. If there are material changes to the Privacy Notice, we will prominently post and/or communicate such changes prior to implementing them. Information collected under previous versions of our Privacy Notice will then become subject to the terms of our new Privacy Notice.

XVII. Contact Information

If you would like to update your information, modify your communication preferences, or if you do not want to receive marketing communications from us in the future, you can contact us here. Please note, we do not accept consumer rights requests via email.

If you have any questions or comments regarding our privacy practices, or about the manner in which we or our service providers treat your personal information, please contact at info@RORStudioz.com.